Closing Date : 31/03/2020

Hr Business Partner


Summary of Principal Job Responsibility:

This position reports to the Senior Manager, Human Resources. The incumbent is responsible to lead the overall development and implementation of recruitment strategies and processes to meet the recruitment needs of the company and its subsidiaries.

Specific Job Duties and Responsibilities:

1) Recruitment

a) The BP is fully responsible for the managing of the recruitment process, implementation of recruitment innovations and development of recruitment pipelines to fulfil recruitment needs of the company and its subsidiaries.

b) Able to implement recruitment strategies and focus on recruitment, sourcing, interviewing and selecting highest calibre candidates in line with the requirements of hiring executives and key stakeholders.

c) Required to work closely with Business Unit Heads and hiring executives on the development of the Job Specification & Job Description in order to understand and fulfil their recruitment needs.

d) Have in place a Recruitment Dashboard to monitor variance, update attrition trends or update status of each headcount request while ensuring the recruitment targets and KPIs are met

e) Able to draw up the recruitment advertisement and be resourceful to optimize social media recruitment and explore beyond traditional channels of recruitment.

f) Responsible in updating Recruitment Dashboard

g) Eyeball and manage hiring request vs. current manpower budget

h) Provide comparison on most effective and cost saving recruitment process in order to maintain and meet yearly recruitment budget - Head-hunter / Online portal

i) Responsible on all job advertisement process

j) Support and train subordinates to screening of Candidate

k) Ensure all interviewing arrangement are observed at all time

l) Perform and sit in for all Interview activity

m) Recruitment SOP Updates as deemed necessary

Employee Referral Program

a) Ensure that all employee referral process is properly administered

b) Manage monthly online Job portal clean-up to ensure accuracy in attracting the right talent

Job Description Process / On-boardingManagement

a) Maintain and be responsible in ensuring that all JD are current to the existing roles in the organization

b) Responsible for all Onboarding process of New Joiners

c) Ensure all New joiner documentation are accurate and collected in a timely manner

d) Manages and ensure that all remuneration and benefit of project employee vs cost of project are properly extended to avoid losses in revenue

e) Responsible in the accuracy of all Contract of Employment issued – benefits and employee entitlement

f) Perform all manpower request verification to entire that are its on accordance to approved budget and SOP of company salary range


a) Clear understanding of exit interviews and also management on retention / attrition / career path planning

b) Responsible in updating and managing Master Remuneration file to support Operation in offers made to project employee

2)Industrial Relations

a) Good knowledge of Industrial Relations process

b) Good understanding on Employment Act 1955

c) Able to conduct disciplinary process and perform counseling as needed

d) Ensures all employee disciplinary issues at managed in a timely manner with no risk to company

*The above functions are by no means exhaustive. The responsibilities of the Position will be reviewed/amended from time to time to reflect the business needs of the Company.

Job Requirements:

Education: Diploma & above in any related field
Working Experience: Minimum 1 yearworking experience in managing end-to-end recruitment process.
Language Proficiency:Fluent in written and speaking English, Bahasa Melayu and with good presentations skills. Proficiency in Mandarin will be added advantage.
Preferred Age Group:Open

Personal Attributes & Characteristics:

  • Matured, self-motivated, fast learner and excellent organizing skills with strong sense of commitment to meet deadlines.
  • Flexible, adaptable and able to build relationship quickly at all levels.
  • Able to work independently and manage workload with minimal supervision.Meticulous, organized and able to handle confidential information with integrity.
  • Meticulous, organized and able to handle confidential information with integrity.
  • Possess high self-motivation, results driven, highly energetic, fast learner, a team player and ability to work in a fast paced environment.
  • Proficient in MS Office applications i.e. Excel, Word, PowerPoint

  Spoken Language:  Malay, English

  Written Language:  Malay, English