- Summary of Principal Job Accountabilities :
- Providing administrative support
to CEO
- Responsible for collating required
project information from other departments, project costing analysis/
compilation in conjunction related to the businesses
- Assisting the CEO with all
administrative and strategic task
- Specific Job Duties and Responsibilities :
- To manage
all private secretarial and confidential matters of the CEO
- To liaise
professionally and strictly confidential with all levels of management,
department and business associates.
- Organizing and managing business/ meeting
schedule, sending reminders, assessing priority of appointments and relocation
as necessary
- Conducting or
preparing any research that the CEO may require.
- Provide
administrative assistance, such as writing and editing e- mails, preparing
business/ meeting agenda, reports, memos, invoices letters, presentation
materials and other documents.
- Taking notes
and writing minutes during meetings.
- Handling wide range and confidential information
or documents
- Communicate with relevant
departments (operations, finance, recruitment, administration, and HR) for
information gathering & verification
- Arrange vendor payment
- Corporate website content updates
& administration
- Social media account updates &
administration
- Answering
phones in a polite and professional manner and routing calls to the
correct person or taking messages.
- Booking and arranging travel, transport and
accommodation
- Organising events and conferences
- Reminding the CEO of important tasks and
deadlines
- Implementing and maintaining procedures/administrative
systems
- Liaising with colleagues and clients
- Undertake assignments time-to-time,
ad-hoc functions and related duties as specified by reporting manager
The above functions are by no means
exhaustive. The responsibilities of the Position
will be reviewed/amended from time to time to reflect the business needs of the
Company.